Inventory Management System

We used freezer works for our tissue bank. Not great but it worked. Then got
much better system integrated with clinical study management, but it cost $1m


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> On Sep 9, 2020, at 3:34 PM, Frances Weis-Garcia
<email obscured>> wrote:
>
> Dear CAN-CC,
>
> I am looking for a reasonable inventory management system for my LN2 /
cryovial
> storage systems.  If your institution uses one, could you please reply back
with

> what it is and ideally how it meets your institutional needs.
>
> Thanks in advance for input.
>
> Frances
> ――
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We have LabVantage.
Freezerworks is much more reasonable and they have added features for better
sample inventory-management

Sheenah

> On Sep 9, 2020, at 3:49 PM, Rice, Veronica
<email obscured>> wrote:
>
> [EXTERNAL]
>
> We are in the process of implementing LabVantage in our tissue bank and have
already implemented in our Genomics services area.  Very expensive ($2M) but
very robust. Not sure I would call it "reasonable"  😊

>
>
>
>
> Veronica Rice, MBA
> Director, Financial Planning
> Abigail Wexner Research Institute at Nationwide Children’s Hospital
> 700 Children’s Drive
> Columbus, OH 43205
> Phone: 614-355-4107
> Cell:614-589-7661
> Email: <email obscured>
>
> ATTENTION: I am working remotely during COVID-19 situation
>
> -----Original Message-----
> From: Core Administrators Network Forum <email obscured>> On Behalf Of
Hendrickson, William G
> Sent: Wednesday, September 9, 2020 3:41 PM
> To: <email obscured>
> Subject: Re: [core administrators network forum] Inventory Management System
>
> [WARNING: External Email - Use Caution]
>
> We used freezer works for our tissue bank. Not great but it worked. Then got
much better system integrated with clinical study management, but it cost $1m
>
>
> Sent from my iPhone
>
>> On Sep 9, 2020, at 3:34 PM, Frances Weis-Garcia
<email obscured>> wrote:
>>
>> Dear CAN-CC,
>>
>> I am looking for a reasonable inventory management system for my LN2 /
>> cryovial storage systems.  If your institution uses one, could you
>> please reply back with what it is and ideally how it meets your
institutional needs.
>>
>> Thanks in advance for input.
>>
>> Frances
>> ――
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Thanks everyone. This helps a lot.

Freezer Works will likely run us 20K for the "server version" and 8 named seats
once they release the next version of the software shortly. Then, if we want,
4K yearly for the "care plan" which comes with upgrades as they are released.

I have about 40K vials ... and MS Excel is untenable ... so although the price
point is more than I wanted to spend ... I may need to bite the bullet unless I
can get more than 2 more groups to join me because the next level is 45K.

I'll definitely compare the feature and "feel" of Freezer Works and Freezer Pro
since the Biorepos Staff prefer it.

Frances

ZRC 1563
Office     646-888-2354
Mobile   516-967-0656


On 9/9/20, 5:14 PM, "Core Administrators Network Forum on behalf of Wilkie,
Linda M" <email obscured> on behalf of <email obscured>> wrote:

    ― 1 file link ―

    We have both Freezer Works and Freezer Pro.  Both are reasonably priced,
the biorepository staff prefer Freezer Pro for its ease of use.

    Linda

    Linda Wilkie, VT, BS
    Director Core Operations,
    Institutional Research Analyst
    Operations Director, Nebraska Biobank

    Office of the Vice Chancellor for Research

    [cid:10016ca2-8b70-4e50-b0e4-6d7577c66f5a]
    University of Nebraska Medical Center

    987878 Nebraska Medical Center | Omaha NE  68198-7878
    402.559.7649 | fax 402.559.8445
    <email obscured><email obscured>>
    http://www.unmc.edu/vcr

    Deliberative | Intellection | Maximizer | Responsibility | Input


    ________________________________
    From: Core Administrators Network Forum <email obscured>> on behalf of
Frances Weis-Garcia <email obscured>>
    Sent: Wednesday, September 9, 2020 2:34 PM
    To: <email obscured> <email obscured>>
    Subject: [core administrators network forum] Inventory Management System

    Non-UNMC email

    Dear CAN-CC,

    I am looking for a reasonable inventory management system for my LN2 /
cryovial
    storage systems.  If your institution uses one, could you please reply back
with
    what it is and ideally how it meets your institutional needs.

    Thanks in advance for input.

    Frances
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Thanks Matt.
No PHI ... thankfully.

Frances

ZRC 1563
Office     646-888-2354
Mobile   516-967-0656


On 9/10/20, 9:14 AM, "Core Administrators Network Forum on behalf of Matt
DeVries" <email obscured> on behalf of <email obscured>> wrote:

    Are these all basic science/deidentified clinical science samples? Our
    Prion Surveillance Center Tissue/Brain bank implemented Lab Matrix with
    tube/specimen labeling and scanners a few years ago and are happy, but it
    needed to ensure hard walls between data/identifier elements based on the
    user requesting the sample, as well as the facility teams working with
    them. If you don't need to manage/track coupled PHI and keep it safe it's
    probably more than you need. --Matt

    *Matt DeVries MS, MS*

    *Administrative Director of Core Services and Shared Resources*

    *Case Western Reserve University: School of Medicine - **Office of Research
    Administration*

    *Case Western Reserve University: Office of Research & Technology
    Management*
    *216.368.1266*

    <email obscured> <email obscured>>*


    On Wed, Sep 9, 2020 at 5:40 PM <email obscured>> wrote:

    > Thanks everyone. This helps a lot.
    >
    > Freezer Works will likely run us 20K for the "server version" and 8 named
    > seats once they release the next version of the software shortly. Then,
if
    > we want, 4K yearly for the "care plan" which comes with upgrades as they
    > are released.
    >
    > I have about 40K vials ... and MS Excel is untenable ... so although the
    > price point is more than I wanted to spend ... I may need to bite the
    > bullet unless I can get more than 2 more groups to join me because the
next
    > level is 45K.
    >
    > I'll definitely compare the feature and "feel" of Freezer Works and
    > Freezer Pro since the Biorepos Staff prefer it.
    >
    > Frances
    >
    > ZRC 1563
    > Office     646-888-2354
    > Mobile   516-967-0656
    >
    >
    > On 9/9/20, 5:14 PM, "Core Administrators Network Forum on behalf of
    > Wilkie, Linda M" <email obscured> on behalf of <email obscured>>
    > wrote:
    >
    >     ― 1 file link ―
    >
    >     We have both Freezer Works and Freezer Pro.  Both are reasonably
    > priced, the biorepository staff prefer Freezer Pro for its ease of use.
    >
    >     Linda
    >
    >     Linda Wilkie, VT, BS
    >     Director Core Operations,
    >     Institutional Research Analyst
    >     Operations Director, Nebraska Biobank
    >
    >     Office of the Vice Chancellor for Research
    >
    >     [cid:10016ca2-8b70-4e50-b0e4-6d7577c66f5a]
    >     University of Nebraska Medical Center
    >
    >     987878 Nebraska Medical Center | Omaha NE  68198-7878
    >     402.559.7649 | fax 402.559.8445
    >     <email obscured><email obscured>>
    >     http://www.unmc.edu/vcr
    >
    >     Deliberative | Intellection | Maximizer | Responsibility | Input
    >
    >
    >     ________________________________
    >     From: Core Administrators Network Forum <email obscured>> on
    > behalf of Frances Weis-Garcia <email obscured>>
    >     Sent: Wednesday, September 9, 2020 2:34 PM
    >     To: <email obscured> <email obscured>>
    >     Subject: [core administrators network forum] Inventory Management
    > System
    >
    >     Non-UNMC email
    >
    >     Dear CAN-CC,
    >
    >     I am looking for a reasonable inventory management system for my LN2
/
    > cryovial
    >     storage systems.  If your institution uses one, could you please
reply
    > back with
    >     what it is and ideally how it meets your institutional needs.
    >
    >     Thanks in advance for input.
    >
    >     Frances
    >     ――
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