Posts in Core Administrators Network Forum

I don’t know the answer regarding other cores.
But here are the other cores' websites:
https://med.nyu.edu/research/scientific-cores-shared-resources/
-mc

Rest of post

-----Original Message-----
From: Core Administrators Network Forum <email obscured>> On Behalf Of Mike
Bertram
Sent: Thursday, February 24, 2022 10:11 AM
To: <email obscured>
Subject: Re: [core administrators network forum] External Usage Policies and
Agreements

[EXTERNAL]

Thanks for the responses Michael and Andy.

Michael- is the rate statement you quoted NYU Langone policy for all cores or
what you implemented specifically for your core?

Andy- Since it is "recommended" do the cores have the freedom to set the rate
less than the 60%? If so do they have to get it approved by someone at NU?

Fore everyone: Does your institution require a fee-for-service agreement for
all external customers?

Mike Bertram
205-975-0358
<email obscured>
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Mike,

We have a blanket calculation based on affiliation at CCHMC as well.
External Academic
External Industry

We also have clinical compendium research rates, but that gets complicated for
this thread.

We only extend fees for services agreements or require an SOW for extensive
volume submissions.  We get a lot of one-off customers, but sometimes we get a
large project, and for that, we do require an SOW to be agreed upon by both
parties, a PO, and two backup business contacts to coordinate invoicing with.

Regardless, everyone has a dedicated account number we send invoices to and
they are billed out monthly.

We keep everyone about to the same standard - its easier to manage and
mitigate, putting in price rule exceptions can be hard sometimes but it can be
done as long as it follows our min recommended standards.

Rest of post

Best,
Nicole

-----Original Message-----
From: Core Administrators Network Forum <email obscured>> On Behalf Of Mike
Bertram
Sent: Thursday, February 24, 2022 10:11 AM
To: <email obscured>
Subject: Re: [core administrators network forum] External Usage Policies and
Agreements

This email originated from an EXTERNAL sender to CCHMC. Proceed with caution
when replying, opening attachments, or clicking links in this message.

Thanks for the responses Michael and Andy.

Michael- is the rate statement you quoted NYU Langone policy for all cores or
what you implemented specifically for your core?

Andy- Since it is "recommended" do the cores have the freedom to set the rate
less than the 60%? If so do they have to get it approved by someone at NU?

Fore everyone: Does your institution require a fee-for-service agreement for
all external customers?

Mike Bertram
205-975-0358
<email obscured>
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Thanks for the responses Michael and Andy.

Michael- is the rate statement you quoted NYU Langone policy for all cores or
what you implemented specifically for your core?

Andy- Since it is "recommended" do the cores have the freedom to set the rate
less than the 60%? If so do they have to get it approved by someone at NU?

Fore everyone: Does your institution require a fee-for-service agreement for
all external customers?

Mike Bertram
205-975-0358
<email obscured>

NU recommends 60% over the calculated rate (i.e. unsubsidized) for not for
profits and 2X for commercial. This covers real cost F&A and unrelated business
income tax. There are some cores that receive federal funding aimed at
supporting external usage (NSF NNCI) that charge internal rates for not for
profits.

Andy

Director of Core Facilities Administration
Office for Research

ph: 847-467-1622
email: <email obscured>

Rest of post

-----Original Message-----
From: Core Administrators Network Forum <email obscured>> On Behalf Of Mike
Bertram
Sent: Wednesday, February 23, 2022 8:47 AM
To: <email obscured>
Subject: [core administrators network forum] External Usage Policies and
Agreements

Hi All,

At UAB we are assessing our policies regarding external usage of our core
facilities. I would really appreciate any information you can share about your
institution's policies and procedures.

These areas are of particular interest:

Your institutions' position on formal fee-for-service agreements and how they
are implemented. Currently at UAB all external usage is expected to have a
formal FFS agreement processed through our OSP and Contracts office.

Administrative fees assessed by central administration (e.g. our central
accounting charges a 5% fee on total charge for processing any external
payment).

Institutional policy on F&A that cores are to recover from external usage. Is
there a specific mandate or range?

Policies or practices that differentiate between outside academic users vs
non-academic users.

Overall best practices for working with external users.

If your university posts these on a public facing website, sharing the link
would be greatly appreciated.

Best,
Mike Bertram
<email obscured>
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https://med.nyu.edu/research/scientific-cores-shared-resources/microscopy-laboratory/fees
"External nonprofit organizations pay 175 percent of posted fees, while
external for-profit organizations pay 250 percent of posted fees. Please note
that prices are subject to change."

There is also additional paperwork such as a contract limiting the liability of
the institution, option of a formal quote, and sometimes the outside clients
want NDAs signed.
Recently, "New payment option is available for External Users (option to pay by
Credit Card)."

Cheers-

Michael Cammer, Sr Research Scientist, DART Microscopy Laboratory
NYU Langone Health, 540 First Avenue, SK2 Microscopy Suite, New York, NY  10016
Office: 646-501-0567 Cell (DO NOT TEXT): 914-309-3270
<email obscured>
http://nyulmc.org/micros  http://microscopynotes.com/

Scheduling the time you want is far more reliable by phone call.  Why not
provide your phone number?

Probably nobody reads this part, but everybody should and heed it:
Acknowledgement in publications and presentations of Microscopy Core performed
work is vital to secure support and funding necessary to maintain this valuable
research resource.   For publications that include work performed in the core,
please use the acknowledgement statement “We thank the NYU Langone Microscopy
Core for experimental and technical support” and include required grant numbers
as listed here http://microscopynotes.com/ilabnyu/acknowledgements2017.pdf
Please also consider staff for co-authorship if they played a key role in the
study.

Rest of post

-----Original Message-----
From: Core Administrators Network Forum <email obscured>> On Behalf Of Mike
Bertram
Sent: Wednesday, February 23, 2022 9:47 AM
To: <email obscured>
Subject: [core administrators network forum] External Usage Policies and
Agreements

[EXTERNAL]

Hi All,

At UAB we are assessing our policies regarding external usage of our core
facilities. I would really appreciate any information you can share about your
institution's policies and procedures.

These areas are of particular interest:

Your institutions' position on formal fee-for-service agreements and how they
are implemented. Currently at UAB all external usage is expected to have a
formal FFS agreement processed through our OSP and Contracts office.

Administrative fees assessed by central administration (e.g. our central
accounting charges a 5% fee on total charge for processing any external
payment).

Institutional policy on F&A that cores are to recover from external usage. Is
there a specific mandate or range?

Policies or practices that differentiate between outside academic users vs
non-academic users.

Overall best practices for working with external users.

If your university posts these on a public facing website, sharing the link
would be greatly appreciated.

Best,
Mike Bertram
<email obscured>
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intended recipient(s) and may contain information that is proprietary,
confidential, and exempt from disclosure under applicable law. Any unauthorized
review, use, disclosure, or distribution is prohibited. If you have received
this email in error please notify the sender by return email and delete the
original message. Please note, the recipient should check this email and any
attachments for the presence of viruses. The organization accepts no liability
for any damage caused by any virus transmitted by this email.
=================================

Hi All,

At UAB we are assessing our policies regarding external usage of our core
facilities. I would really appreciate any information you can share about your
institution's policies and procedures.

These areas are of particular interest:

Your institutions' position on formal fee-for-service agreements and how they
are implemented. Currently at UAB all external usage is expected to have a
formal FFS agreement processed through our OSP and Contracts office.

Administrative fees assessed by central administration (e.g. our central
accounting charges a 5% fee on total charge for processing any external
payment).

Institutional policy on F&A that cores are to recover from external usage. Is
there a specific mandate or range?

Policies or practices that differentiate between outside academic users vs
non-academic users.

Overall best practices for working with external users.

If your university posts these on a public facing website, sharing the link
would be greatly appreciated.

Best,
Mike Bertram
<email obscured>

Hello All,

We are looking into adding automation to our NGS library prep workflow in
Genomics Core Facility. Currently looking into Speendorf Epmotion and Beckman
Biomek series.

Wondering if you could share your experience with liquid handlers? What should
we be aware of before and after the acquisition of the system (features,
options, addons)? Pros and Cons of different systems that you might have looked
into.

Thank you,
Sharad

Dear Core Administrators,

As we, the ABRF NSF ATE Working Group, pull the grant applications together for
the National Science Foundation’s Applied Technological Education (ATE)
program, there are a few things we would like to include:

1.) Collectively, how many entry level staff members do your cores hire yearly?

2.) Across all your cores, how many core staff do not have advanced degrees?
How many do not have a bachelors degree?

3) Does your institution have a basic job description for entry level core
facility staff positions?  If so, could you provide it?

If you would be kind enough to share this information from your institution,
please send it to <email obscured>.  Feel free to share this with your
peers who may not be on this listserv and would be open to sharing their
information as well.

Thank you in advance for your assistance.

ABRF NSF ATE Working Group

Dear Jeff,
This is the response from the Stem Cell Engineering CoRE at the Icahn School of
Medicine at Mount Sinai, NYC.

How many staff do they have including the director?
Five ( including two core directors)

How many iPSC cell lines do they create each year?
So far we have made 10 iPSC lines from patients (3 clones each) per year. We
predict to increase to 40 lines per year starting this year.
We have gene-edited 9 iPSC lines per year (3 clones each) and we predict to
keep this number stable.

Do they require a disproportionate subsidy compared to other cores in your
portfolio?
No. Ours is a new core that will receive 50% subsidy from the medical school in
2022, which is in line with the subsidy that a two-year old core should
receive. In fact, the stem cell core is doing better in regard that we
anticipate it may have a good year-end surplus.


Shekhar Patil, PhD
Administrative Director
CoREs and Shared Resources
Icahn School of Medicine at Mount Sinai
Email: <email obscured>
Phone: (212) 241-0704, Ext 4-0704



On 2/7/22, 4:23 PM, "Core Administrators Network Forum on behalf of
<email obscured>" <email obscured> on behalf of <email obscured>>
wrote:

    USE CAUTION: External Message.

    Asked our Stem Cell Core head and here are her responses:

    How many staff do they have including the director?
             5

    How many iPSC cell lines do they create each year?
             Randomly, could be ~2-20 depending on the requests.

    Do they require a disproportionate subsidy compared to other cores in your
portfolio?
             We do have and need other funding to support the R&D research.


    Frances

    Office:    646-888-2354
    Mobile:  516-967-0656

    Questions:  <email obscured>

    When publishing your work, please remember to:
           Acknowledge support from the Cancer Center Support Grant (2 P30
CA008748-53)
           Include the Core’s RRID # (CR 017691)


    -----Original Message-----
    From: Core Administrators Network Forum <email obscured>> On Behalf Of
Jeffrey Weiss
    Sent: Monday, February 7, 2022 2:00 PM
    To: Core Administrators Network Forum <email obscured>>
    Subject: [EXTERNAL] [core administrators network forum] Stem Cell Cores

    All,

    We're reviewing our (human) Stem Cell Core and trying to determine if it's
sustainable to operate this facility on the small scale that we do. The core
primarily provides derivation of iPSC cell lines, though they also offer
training and ultra-clean facilities for use by other labs doing stem cell work.
For those of you who have stem cell cores can you tell me:

    How many staff do they have including the director?
    How many iPSC cell lines do they create each year?
    Do they require a disproportionate subsidy compared to other cores in your
portfolio?

    Thanks.

    Jeff


    Jeffrey Weiss, PhD
    Director for Research Core Planning
    Director for Research Analysis | Feinberg School of Medicine Research
Professor of Medicine | Northwestern University | T: 312.503.0543
<email obscured><email obscured>>


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Thanks Amanda.

Rest of post

-----Original Message-----
From: Core Administrators Network Forum <email obscured>> On Behalf Of
White, Amanda (Nicole)
Sent: Monday, February 7, 2022 2:57 PM
To: <email obscured>
Subject: Re: [core administrators network forum] Stem Cell Cores

HI Jeff,

How many staff do they have including the director? 4 staff, one Director

How many iPSC cell lines do they create each year? Not sure on the number of
lines but they are back logged with business.

Do they require a disproportionate subsidy compared to other cores in your
portfolio? No.  They are not the highest but they are not the lowest compared
to our other facilities.

They do have support from a Grant and there is also a lot of industry work that
goes through the core.

-----Original Message-----
From: Core Administrators Network Forum <email obscured>> On Behalf Of
Jeffrey Weiss
Sent: Monday, February 7, 2022 3:46 PM
To: <email obscured>
Subject: Re: [core administrators network forum] Stem Cell Cores

This email originated from an EXTERNAL sender to CCHMC. Proceed with caution
when replying, opening attachments, or clicking links in this message.



Thanks Natasha.

-----Original Message-----
From: Core Administrators Network Forum <email obscured>> On Behalf Of
Nikolaidis, Natasha N
Sent: Monday, February 7, 2022 2:42 PM
To: <email obscured>
Subject: Re: [core administrators network forum] Stem Cell Cores

Hi Jeff,
  We had a core like this several years ago, and it closed due to lack of
business. It was a one person core, and they were creating maybe 2-4 iPSC lines
a year. It was unsustainable at that level, even with only one salary to cover.
We are currently trying to fold those services into a wider Genome Editing
Core, which has taken a great deal of time and effort, as iPSC culture is
tricky. We are still not sure if it will prove to be a sustainable service.
    Natasha

Natasha Nikolaidis
She/Her/Hers
Associate Director of Operations, Bindley Bioscience Center

Bindley Bioscience Center, 1203 West State St, West Lafayette, IN 47907
o: 765-494-5997   m: 765-491-8524

Twitter








-----Original Message-----
From: Core Administrators Network Forum <email obscured>> On Behalf Of
Jeffrey Weiss
Sent: Monday, February 7, 2022 2:00 PM
To: Core Administrators Network Forum <email obscured>>
Subject: [core administrators network forum] Stem Cell Cores

All,

We're reviewing our (human) Stem Cell Core and trying to determine if it's
sustainable to operate this facility on the small scale that we do. The core
primarily provides derivation of iPSC cell lines, though they also offer
training and ultra-clean facilities for use by other labs doing stem cell work.
For those of you who have stem cell cores can you tell me:

How many staff do they have including the director?
How many iPSC cell lines do they create each year?
Do they require a disproportionate subsidy compared to other cores in your
portfolio?

Thanks.

Jeff


Jeffrey Weiss, PhD
Director for Research Core Planning
Director for Research Analysis | Feinberg School of Medicine Research Professor
of Medicine | Northwestern University | T: 312.503.0543
<email obscured><email obscured>>


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Asked our Stem Cell Core head and here are her responses:

How many staff do they have including the director?
	 5

How many iPSC cell lines do they create each year?
	 Randomly, could be ~2-20 depending on the requests.

Do they require a disproportionate subsidy compared to other cores in your
portfolio?
	 We do have and need other funding to support the R&D research.


Frances

Office:    646-888-2354
Mobile:  516-967-0656

Questions:  <email obscured>

When publishing your work, please remember to:
       Acknowledge support from the Cancer Center Support Grant (2 P30
CA008748-53)
       Include the Core’s RRID # (CR 017691)

Rest of post

-----Original Message-----
From: Core Administrators Network Forum <email obscured>> On Behalf Of
Jeffrey Weiss
Sent: Monday, February 7, 2022 2:00 PM
To: Core Administrators Network Forum <email obscured>>
Subject: [EXTERNAL] [core administrators network forum] Stem Cell Cores

All,

We're reviewing our (human) Stem Cell Core and trying to determine if it's
sustainable to operate this facility on the small scale that we do. The core
primarily provides derivation of iPSC cell lines, though they also offer
training and ultra-clean facilities for use by other labs doing stem cell work.
For those of you who have stem cell cores can you tell me:

How many staff do they have including the director?
How many iPSC cell lines do they create each year?
Do they require a disproportionate subsidy compared to other cores in your
portfolio?

Thanks.

Jeff

Jeffrey Weiss, PhD
Director for Research Core Planning
Director for Research Analysis | Feinberg School of Medicine Research Professor
of Medicine | Northwestern University | T: 312.503.0543
<email obscured><email obscured>>

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     Please note that this e-mail and any files transmitted from
     Memorial Sloan Kettering Cancer Center may be privileged, confidential,
     and protected from disclosure under applicable law. If the reader of
     this message is not the intended recipient, or an employee or agent
     responsible for delivering this message to the intended recipient,
     you are hereby notified that any reading, dissemination, distribution,
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     is strictly prohibited.  If you have received this communication in
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     and deleting this message, any attachments, and all copies and backups
     from your computer.

HI Jeff,

How many staff do they have including the director? 4 staff, one Director

How many iPSC cell lines do they create each year? Not sure on the number of
lines but they are back logged with business.

Do they require a disproportionate subsidy compared to other cores in your
portfolio? No.  They are not the highest but they are not the lowest compared
to our other facilities.

They do have support from a Grant and there is also a lot of industry work that
goes through the core.

Rest of post

-----Original Message-----
From: Core Administrators Network Forum <email obscured>> On Behalf Of
Jeffrey Weiss
Sent: Monday, February 7, 2022 3:46 PM
To: <email obscured>
Subject: Re: [core administrators network forum] Stem Cell Cores

This email originated from an EXTERNAL sender to CCHMC. Proceed with caution
when replying, opening attachments, or clicking links in this message.



Thanks Natasha.

-----Original Message-----
From: Core Administrators Network Forum <email obscured>> On Behalf Of
Nikolaidis, Natasha N
Sent: Monday, February 7, 2022 2:42 PM
To: <email obscured>
Subject: Re: [core administrators network forum] Stem Cell Cores

Hi Jeff,
  We had a core like this several years ago, and it closed due to lack of
business. It was a one person core, and they were creating maybe 2-4 iPSC lines
a year. It was unsustainable at that level, even with only one salary to cover.
We are currently trying to fold those services into a wider Genome Editing
Core, which has taken a great deal of time and effort, as iPSC culture is
tricky. We are still not sure if it will prove to be a sustainable service.
    Natasha

Natasha Nikolaidis
She/Her/Hers
Associate Director of Operations, Bindley Bioscience Center

Bindley Bioscience Center, 1203 West State St, West Lafayette, IN 47907
o: 765-494-5997   m: 765-491-8524

Twitter








-----Original Message-----
From: Core Administrators Network Forum <email obscured>> On Behalf Of
Jeffrey Weiss
Sent: Monday, February 7, 2022 2:00 PM
To: Core Administrators Network Forum <email obscured>>
Subject: [core administrators network forum] Stem Cell Cores

All,

We're reviewing our (human) Stem Cell Core and trying to determine if it's
sustainable to operate this facility on the small scale that we do. The core
primarily provides derivation of iPSC cell lines, though they also offer
training and ultra-clean facilities for use by other labs doing stem cell work.
For those of you who have stem cell cores can you tell me:

How many staff do they have including the director?
How many iPSC cell lines do they create each year?
Do they require a disproportionate subsidy compared to other cores in your
portfolio?

Thanks.

Jeff


Jeffrey Weiss, PhD
Director for Research Core Planning
Director for Research Analysis | Feinberg School of Medicine Research Professor
of Medicine | Northwestern University | T: 312.503.0543
<email obscured><email obscured>>


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Thanks Natasha.

Rest of post

-----Original Message-----
From: Core Administrators Network Forum <email obscured>> On Behalf Of
Nikolaidis, Natasha N
Sent: Monday, February 7, 2022 2:42 PM
To: <email obscured>
Subject: Re: [core administrators network forum] Stem Cell Cores

Hi Jeff,
  We had a core like this several years ago, and it closed due to lack of
business. It was a one person core, and they were creating maybe 2-4 iPSC lines
a year. It was unsustainable at that level, even with only one salary to cover.
We are currently trying to fold those services into a wider Genome Editing
Core, which has taken a great deal of time and effort, as iPSC culture is
tricky. We are still not sure if it will prove to be a sustainable service.
    Natasha

Natasha Nikolaidis
She/Her/Hers
Associate Director of Operations, Bindley Bioscience Center

Bindley Bioscience Center, 1203 West State St, West Lafayette, IN 47907
o: 765-494-5997   m: 765-491-8524

Twitter








-----Original Message-----
From: Core Administrators Network Forum <email obscured>> On Behalf Of
Jeffrey Weiss
Sent: Monday, February 7, 2022 2:00 PM
To: Core Administrators Network Forum <email obscured>>
Subject: [core administrators network forum] Stem Cell Cores

All,

We're reviewing our (human) Stem Cell Core and trying to determine if it's
sustainable to operate this facility on the small scale that we do. The core
primarily provides derivation of iPSC cell lines, though they also offer
training and ultra-clean facilities for use by other labs doing stem cell work.
For those of you who have stem cell cores can you tell me:

How many staff do they have including the director?
How many iPSC cell lines do they create each year?
Do they require a disproportionate subsidy compared to other cores in your
portfolio?

Thanks.

Jeff


Jeffrey Weiss, PhD
Director for Research Core Planning
Director for Research Analysis | Feinberg School of Medicine Research Professor
of Medicine | Northwestern University | T: 312.503.0543
<email obscured><email obscured>>


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Hi Jeff,
  We had a core like this several years ago, and it closed due to lack of
business. It was a one person core, and they were creating maybe 2-4 iPSC lines
a year. It was unsustainable at that level, even with only one salary to cover.
We are currently trying to fold those services into a wider Genome Editing
Core, which has taken a great deal of time and effort, as iPSC culture is
tricky. We are still not sure if it will prove to be a sustainable service.
    Natasha

Natasha Nikolaidis
She/Her/Hers
Associate Director of Operations, Bindley Bioscience Center

Bindley Bioscience Center, 1203 West State St, West Lafayette, IN 47907
o: 765-494-5997   m: 765-491-8524

Rest of post

Twitter








-----Original Message-----
From: Core Administrators Network Forum <email obscured>> On Behalf Of
Jeffrey Weiss
Sent: Monday, February 7, 2022 2:00 PM
To: Core Administrators Network Forum <email obscured>>
Subject: [core administrators network forum] Stem Cell Cores

All,

We're reviewing our (human) Stem Cell Core and trying to determine if it's
sustainable to operate this facility on the small scale that we do. The core
primarily provides derivation of iPSC cell lines, though they also offer
training and ultra-clean facilities for use by other labs doing stem cell work.
For those of you who have stem cell cores can you tell me:

How many staff do they have including the director?
How many iPSC cell lines do they create each year?
Do they require a disproportionate subsidy compared to other cores in your
portfolio?

Thanks.

Jeff


Jeffrey Weiss, PhD
Director for Research Core Planning
Director for Research Analysis | Feinberg School of Medicine Research Professor
of Medicine | Northwestern University | T: 312.503.0543
<email obscured><email obscured>>


――
View topic http://list.abrf.org/r/topic/1ULowRgYYZb00lyDg0POt2
Leave group <email obscured>?Subject=Unsubscribe

All,

We're reviewing our (human) Stem Cell Core and trying to determine if it's
sustainable to operate this facility on the small scale that we do. The core
primarily provides derivation of iPSC cell lines, though they also offer
training and ultra-clean facilities for use by other labs doing stem cell work.
For those of you who have stem cell cores can you tell me:

How many staff do they have including the director?
How many iPSC cell lines do they create each year?
Do they require a disproportionate subsidy compared to other cores in your
portfolio?

Thanks.

Jeff


Jeffrey Weiss, PhD
Director for Research Core Planning
Director for Research Analysis | Feinberg School of Medicine
Research Professor of Medicine | Northwestern University | T: 312.503.0543
<email obscured><email obscured>>

Next ABRF Member Town Hall:

Core Internal Funding Programs

Wednesday, February 16, 2022
12:00 pm ET

Register here:
https://us02web.zoom.us/meeting/register/tZUvdO-tqj0tGt3t2HAWdGPUm5k9r_5lVmbX


Please join us on Wednesday, February 16 at 12:00 ET for the next ABRF Virtual
Town Hall. We will be discussing various core facility internal funding
mechanisms including:

Johns Hopkins University – Core Coins Program
Shawn Franckowiak

The Johns Hopkins School of Medicine Core Coins Program is a funding mechanism
designed to encourage investigators to access core services and facilities.
The overall goal is to accelerate research by providing rapid, targeted funding
to address small but critical gaps in basic, clinical and translational
research work currently not funded through sponsored sources.  Core Coins are
awarded on a competitive basis to individual PIs and subsequently administered
through the iLab program through a distinct core coins account.

Oregon Health and Science University – Pilot funds and post-award data
collection
Andy Chitty and Aaron Larson

An overview of OHSU’s institutional investment in pilot awards for PIs who
develop projects that utilize core facilities, and how these awards have
resulted a return on investment in awarded grants and publications

MD Anderson – Technology Development Grants
Kat Hale

One of the main challenges for core facilities is bringing on new equipment or
services in an environment where the core facility must operate on a cost
recovery basis. To help with process development, MD Anderson has a yearly
competitive funding mechanism available to core directors and co-directors that
provides $30,000 for this purpose.  Most core proposals have a non-core faculty
co-PI who can help develop the new service.
We look for to a lively discussion. If you would like to submit questions
before the session, please send them to: <email obscured>


Click here to register for any of the ABRF Virtual Town Hall Events:
https://us02web.zoom.us/meeting/register/tZUvdO-tqj0tGt3t2HAWdGPUm5k9r_5lVmbX

Northwestern's cost study process makes this very challenging to do in an
automated fashion since we would need to assign the unit to a cost study
service. We have set multiple cost study service lines for single and bulk, but
not a sliding scale. In that case, we have a minimum charge on the bulk
purchase to keep people from misusing the bulk feature. This can be an issue if
a a walkup user thinks they will run a long experiment and then realize they
need to cut short. This type of order must be manually canceled and reentered.
Good thing for us is that we can share calendars between service lines so we
don't have conflicting reservations. This is not widely used.

With our system, there are two ways to make your system sort of work:
1) We can have a effectively have setup charge which covers the cost of
prepping for the experiment, and then add items/time that scales with number of
samples. In that way 1 samples cost would be dominated by the setup charge and
a large study would be dominated by the per sample charge. This can work in a
walkup or user environment. It works well if the main per sample cost is
consumables and analysis is automated once started.

2) We can create bundles with staff time and per sample charges each with
uniquely assigned costs. As the number of sample increases the ratio of staff
time to per sample costs would decrease in the bundle. We can create as many
bundles as we want so that you can make it as granular as needed. However,
there is a lot of overhead to set up and anytime a mistake is made, the order
must be manually canceled and reentered. I don't see cores using this option
much.

Andy

Director of Core Facilities Administration
Office for Research

ph: 847-467-1622
email: <email obscured>

Rest of post


-----Original Message-----
From: Core Administrators Network Forum <email obscured>> On Behalf Of
White, Amanda (Nicole)
Sent: Thursday, January 20, 2022 6:38 PM
To: <email obscured>
Subject: [core administrators network forum] Bulk Pricing

― 1 file link ―

To my fellow number crunchers and financial model extraordinaires!

I am trying to find a good template for determining bulk rates in a facility.
This dream template has a diminishing labor calculation cost built into the
service calculation spreadsheet, so when the number of units is increased, the
labor can adjust accordingly to scale. In addition, I am trying to decide what
those values are at increments of X units for several different services
simultaneously (not in singularity). Before I built my template, I wondered if
anyone already has something they work from. Or even if someone whats to be a
bounce-off for me to make sure I don't flub up the formulas.

I know it's a big "fingers cross ask," but hoping for a wish upon a star with
this one.

Thanks!

Nicole White, Ph.D., MBA
Director Operations: Research Shared Facilities
Pronouns: she, her, and hers

Cincinnati Children's
3333 Burnet Avenue, MLC 3016, Cincinnati, OH 45229

Email: <email obscured><email obscured>>
Work Phone: 513.636.1481

Shared Facilities Website:
Internal<https://urldefense.com/v3/__http://centerlink.cchmc.org/research/research---tabs/shared-facilities-directory__;!!Dq0X2DkFhyF93HkjWTBQKhk!FpYGgNSArycl3uNtONPzV4jp_SmNiEv4U_oGEST__6H3HMmdo05JfT6k311_eAxZRs_v$
>
External<https://urldefense.com/v3/__https://www.cincinnatichildrens.org/search/research-cores__;!!Dq0X2DkFhyF93HkjWTBQKhk!FpYGgNSArycl3uNtONPzV4jp_SmNiEv4U_oGEST__6H3HMmdo05JfT6k311_eMM_So3L$
> Stratocore Website: ppms.us/cchmc
[https://urldefense.com/v3/__https://www.cincinnatichildrens.org/-/media/295b830c6eb94ee2b662c61a2945e5e6.ashx?h=67&w=200__;!!Dq0X2DkFhyF93HkjWTBQKhk!FpYGgNSArycl3uNtONPzV4jp_SmNiEv4U_oGEST__6H3HMmdo05JfT6k311_eEeXYoci$
]<https://urldefense.com/v3/__https://www.cincinnatichildrens.org/__;!!Dq0X2DkFhyF93HkjWTBQKhk!FpYGgNSArycl3uNtONPzV4jp_SmNiEv4U_oGEST__6H3HMmdo05JfT6k311_eB9p_9UP$
>


― 1 file ―

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Leave group <email obscured>?Subject=Unsubscribe

To my fellow number crunchers and financial model extraordinaires!

I am trying to find a good template for determining bulk rates in a facility.
This dream template has a diminishing labor calculation cost built into the
service calculation spreadsheet, so when the number of units is increased, the
labor can adjust accordingly to scale. In addition, I am trying to decide what
those values are at increments of X units for several different services
simultaneously (not in singularity). Before I built my template, I wondered if
anyone already has something they work from. Or even if someone whats to be a
bounce-off for me to make sure I don't flub up the formulas.

I know it's a big "fingers cross ask," but hoping for a wish upon a star with
this one.

Thanks!

Nicole White, Ph.D., MBA
Director Operations: Research Shared Facilities
Pronouns: she, her, and hers

Cincinnati Children's
3333 Burnet Avenue, MLC 3016, Cincinnati, OH 45229

Email: <email obscured><email obscured>>
Work Phone: 513.636.1481

Shared Facilities Website:
Internal<http://centerlink.cchmc.org/research/research---tabs/shared-facilities-directory>
External<https://www.cincinnatichildrens.org/search/research-cores>
Stratocore Website: ppms.us/cchmc
[https://www.cincinnatichildrens.org/-/media/295b830c6eb94ee2b662c61a2945e5e6.ashx?h=67&w=200]<https://www.cincinnatichildrens.org/>

image001.png 2.1kb

It depends on what the core and service is.  You might consider Data Analysis
as well at least for internal customers.

Rest of post

-----Original Message-----
From: Core Administrators Network Forum <email obscured>> On Behalf Of
Megan Tardif
Sent: Tuesday, January 4, 2022 9:47 AM
To: <email obscured>
Subject: Re: [core administrators network forum] [EXT] Re: Service agreements

WARNING: This email originated from outside of MD Anderson. Please validate the
sender's email address before clicking on links or attachments as they may not
be safe.

Thank you, Katherine. This is very helpful. We are looking at only providing
labor based services right now, such as consultation hours, research hours, and
development hours. Have you found that your clients require more types of
service offerings? We have an existing research center that we are
transitioning to a service center model.

Thank you for your time.
 Megan

On Tue, Jan 4, 2022, 10:24 AM Hale,Katherine Stemke <email obscured>>
wrote:

> We have a core that develops Aps.  They do not offer a service contract.
> If additional work needs to be done, a new contract is negotiated for
> external users or a new request is submitted by internal users. We
> also had problems with customers not understanding what was included
> and what was not.  Just like Jeff said we had problems until we
> learned to clearly communicated scope of work.
>
> -----Original Message-----
> From: Core Administrators Network Forum <email obscured>> On
> Behalf Of Megan Tardif
> Sent: Monday, January 3, 2022 3:29 PM
> To: <email obscured>
> Subject: [EXT] Re: [core administrators network forum] Service
> agreements
>
> WARNING: This email originated from outside of MD Anderson. Please
> validate the sender's email address before clicking on links or
> attachments as they may not be safe.
>
> Thank you, Jeff. I hadn't thought of that issue.
>
> Megan
>
> On Mon, Jan 3, 2022 at 4:27 PM Jeffrey Weiss
> <email obscured>>
> wrote:
>
> > Hi Meghan,
> >
> > We had a core that did exactly that for 5 or 6 years and it did not
> > work out well. It was difficult to recover the actual cost of
> > providing the service, in part because customers routinely
> > overestimated what they were entitled to and the core underestimated
> > the effort require to provide that support. When the core folded it
> > took us well over a year to disengage from the active projects, a
> > number of which had difficulty finding someone to take over
> > maintenance
> of their code.
> >
> > Jeff
> >
> >
> > -----Original Message-----
> > From: Core Administrators Network Forum <email obscured>> On
> > Behalf Of Megan Tardif
> > Sent: Monday, January 3, 2022 3:22 PM
> > To: <email obscured>
> > Subject: [core administrators network forum] Service agreements
> >
> > Hi. Does anyone currently offer Service Agreements on the work that
> > they perform under their service center? For example, a service
> > center develops an app and the client would like to purchase a 2
> > year service agreement to help cover maintenance needs and/or
> > software updates over the next 1 or 2 years.
> >
> > Thank you,
> > Megan
> >
> > Megan J. Tardif
> > Sr. Financial Manager of Coordinated Operating Research Entities
> > (CORE) University of Maine Engineering & Science Research Building
> > (ESRB), Room
> > 153 Orono, Maine 04469
> > Phone:  207-581-1225
> >
> > ――
> > View topic
> > https://urldefense.com/v3/__http://list.abrf.org/r/topic/7pxBHVL6Irt
> > LF
> > od8wbPDlL__;!!Dq0X2DkFhyF93HkjWTBQKhk!HY_AOoERbpSC6r3VbsulhFogzt6bAc
> > Ae 1hnErYsubBsfMke3nJeJJ-W8yRJnWCm02s-qCs1CWg$
> > Leave group <email obscured>?Subject=Unsubscribe
> >
> >
> > ――
> > View topic
> > https://urldefense.com/v3/__http://list.abrf.org/r/topic/2Pxf8jpSC0U
> > 76
> > Yltm73Al6__;!!PfbeBCCAmug!we92KiznmJtd0uQdcfj9NPhlv_p-fodoSxM90YPcgi
> > rw
> > Xx2OEnI1L6dnXJ6H-Pw$ Leave group
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> >
> >
>
> ――
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>
>
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> the intended recipient, or an authorized representative of the
> intended recipient, any further review, disclosure, use,
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> attachment (or the information contained therein) is strictly
> prohibited. If you think that you have received this e-mail message in
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The information contained in this e-mail message may be privileged,
confidential, and/or protected from disclosure. This e-mail message may contain
protected health information (PHI); dissemination of PHI should comply with
applicable federal and state laws. If you are not the intended recipient, or an
authorized representative of the intended recipient, any further review,
disclosure, use, dissemination, distribution, or copying of this message or any
attachment (or the information contained therein) is strictly prohibited. If
you think that you have received this e-mail message in error, please notify
the sender by return e-mail and delete all references to it and its contents
from your systems.

Thank you, Katherine. This is very helpful. We are looking at only
providing labor based services right now, such as consultation hours,
research hours, and development hours. Have you found that your clients
require more types of service offerings? We have an existing research
center that we are transitioning to a service center model.

Thank you for your time.
 Megan

On Tue, Jan 4, 2022, 10:24 AM Hale,Katherine Stemke <email obscured>>
wrote:

Rest of post

> We have a core that develops Aps.  They do not offer a service contract.
> If additional work needs to be done, a new contract is negotiated for
> external users or a new request is submitted by internal users. We also had
> problems with customers not understanding what was included and what was
> not.  Just like Jeff said we had problems until we learned to clearly
> communicated scope of work.
>
> -----Original Message-----
> From: Core Administrators Network Forum <email obscured>> On Behalf
> Of Megan Tardif
> Sent: Monday, January 3, 2022 3:29 PM
> To: <email obscured>
> Subject: [EXT] Re: [core administrators network forum] Service agreements
>
> WARNING: This email originated from outside of MD Anderson. Please
> validate the sender's email address before clicking on links or attachments
> as they may not be safe.
>
> Thank you, Jeff. I hadn't thought of that issue.
>
> Megan
>
> On Mon, Jan 3, 2022 at 4:27 PM Jeffrey Weiss <email obscured>>
> wrote:
>
> > Hi Meghan,
> >
> > We had a core that did exactly that for 5 or 6 years and it did not
> > work out well. It was difficult to recover the actual cost of
> > providing the service, in part because customers routinely
> > overestimated what they were entitled to and the core underestimated
> > the effort require to provide that support. When the core folded it
> > took us well over a year to disengage from the active projects, a
> > number of which had difficulty finding someone to take over maintenance
> of their code.
> >
> > Jeff
> >
> >
> > -----Original Message-----
> > From: Core Administrators Network Forum <email obscured>> On
> > Behalf Of Megan Tardif
> > Sent: Monday, January 3, 2022 3:22 PM
> > To: <email obscured>
> > Subject: [core administrators network forum] Service agreements
> >
> > Hi. Does anyone currently offer Service Agreements on the work that
> > they perform under their service center? For example, a service center
> > develops an app and the client would like to purchase a 2 year service
> > agreement to help cover maintenance needs and/or software updates over
> > the next 1 or 2 years.
> >
> > Thank you,
> > Megan
> >
> > Megan J. Tardif
> > Sr. Financial Manager of Coordinated Operating Research Entities
> > (CORE) University of Maine Engineering & Science Research Building
> > (ESRB), Room
> > 153 Orono, Maine 04469
> > Phone:  207-581-1225
> >
> > ――
> > View topic
> > https://urldefense.com/v3/__http://list.abrf.org/r/topic/7pxBHVL6IrtLF
> > od8wbPDlL__;!!Dq0X2DkFhyF93HkjWTBQKhk!HY_AOoERbpSC6r3VbsulhFogzt6bAcAe
> > 1hnErYsubBsfMke3nJeJJ-W8yRJnWCm02s-qCs1CWg$
> > Leave group <email obscured>?Subject=Unsubscribe
> >
> >
> > ――
> > View topic
> > https://urldefense.com/v3/__http://list.abrf.org/r/topic/2Pxf8jpSC0U76
> > Yltm73Al6__;!!PfbeBCCAmug!we92KiznmJtd0uQdcfj9NPhlv_p-fodoSxM90YPcgirw
> > Xx2OEnI1L6dnXJ6H-Pw$ Leave group
> > <email obscured>?Subject=Unsubscribe
> >
> >
>
> ――
> View topic
>
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> Leave group <email obscured>?Subject=Unsubscribe
>
>
> The information contained in this e-mail message may be privileged,
> confidential, and/or protected from disclosure. This e-mail message may
> contain protected health information (PHI); dissemination of PHI should
> comply with applicable federal and state laws. If you are not the intended
> recipient, or an authorized representative of the intended recipient, any
> further review, disclosure, use, dissemination, distribution, or copying of
> this message or any attachment (or the information contained therein) is
> strictly prohibited. If you think that you have received this e-mail
> message in error, please notify the sender by return e-mail and delete all
> references to it and its contents from your systems.
>
> ――
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>
>